Electronic Document Management System user's guide

Description of the system

The Electronic Document Management System provides the Client and the Broker with an opportunity to exchange documents in an electronic format with the use of electronic digital signatures (EDS).

The Client may

  • Look through reports on securities transactions,
  • Issue non-trading instructions.

The Broker may

  • Submit reports to the Client on securities transactions and other documents,
  • Accept from the Client non-trading instructions.

EDMS interface consists of a list of categories (on the left side) and a list of documents (on the right side). Above the list of documents there is a toolbar (keys) to perform document management.

There exist the following categories of documents: Monthly Reports, Daily Reports, Non-Trading Instructions. The list of categories of documents displays the categories which contain at least one document.

The list of documents displays all the documents per each category as from the time of opening of the account.

For the purpose of retrieving a document, first select the category of the document and click it with the left mouse button. As a result the list of documents will be upgraded.

Prior to conducting any operations with a document, it is first necessary to select such document. To this effect, click the left mouse button in any part of the document line (except for EDS icon and Document Title), or check in the left column of the list of documents.

Signing of Documents

You will need to sign documents when issuing instructions in an electronic format (instructions on securities transactions, instructions on cash transactions, instructions on modification of terms and conditions of services, etc.). In addition, if you perform transactions by ear or via QUIK mobile version, the Broker will be obliged to regularly prepare aggregated instructions (twice a month). Such instructions are also to be signed in EDMS. According to the Rules, aggregated instructions shall be signed within 10 business days.

The titles of the instructions that have to be signed, are highlighted in bold. For the purpose of signing a document:

  1. Select “To sign” ctegory on the left;
  2. Select the documents that you are going to sign;
  3. Press the “Sign” button on the toolbar;

  4. The content of the document will be displayed in each case before it is signed, so that you can look it through. To sign the document, press “Sign” at the bottom of the window.

  5. When all the documents are signed, a window with a result report will appear.

Note:
The signing of documents may take some time, which may depend on the speed of Internet connection and number of documents to be signed.

Documents viewing

  1. Click the category of documents with the left mouse button.
  2. Click the document title with the left mouse button.
  3. 3. The program will open the document by default (for instance, Acrobat Readerfor pdf-files). In case the default output program for the type of the file of the selected document is missing, then the file-save window will appear so it will be possible to save the document and open it sometime later (after installation of the requisite program) or on another PC.

Note:
Any viewing of a document automatically implies its receipt by the Client.

Verification and Viewing of EDS of the Document

EDS is only put on the documents which carry a relevant icon in their “EDS” column.

  1. Click with the left mouse button the icon in “EDS” column of document line in the list,
    OR
    Select one document the EDS of which you would like to view and press the “Signatures” button on the toolbar;
  2. After a while, a window will open with information about the EDS of the Document, where all the signatures are listed in the upper part, while at the bottom of the window you will see detailed information about the selected signature.

Note:
It may take some for the window with information about the EDS of the Document to appear on the screen, with the time of the delay depending on the size of the signed document and number of documents carrying EDS.

Saving of the Original Document

The original document is an electronic document (file) which does not carry a single EDS.

  1. Select one document that you want to sign;
  2. Open the menu of the “Save” button on the toolbar by clicking a small triangle near the button;
  3. Select the item “Save Original Document” in the opened menu;
  4. A window will appear where you can select the path to save the document file.

Notes:
The Save button is accessible, if only one document is highlighted.
You can also save the original document by pressing the “Save” button.

Saving of the Signed Document

A signed document is an electronic document (file), which carries at least one EDS and which is an integral part of it. The file of the signed document has the extention (fie type) “sng”. You only can open and view such file with the help of a specialist software application.

  1. Select one document that you want to save;
  2. Open the menu of the “Save” button on the toolbar by clicking a small triangle near the key;
  3. Select the item “Save Signed Document” in the opened menu;
  4. A window will appear where you can select the path to save the document file.

Notes:
The “Save” button is accessible, if only one document is highlighted.

Selecting of the Key Directory

  1. Open the “Tools” menu on the toolbar by clicking a small triangle near the button;
  2. Select the item “Select Key Directory” in the window which opened;
  3. Set the path in the popup box to the key directory and press “ОК”.

Resetting of All settings

  1. Open the “Tools” menu on the toolbar by clicking a small triangle near the button;
  2. Select the item “Reset All Settings” in the window which opened;
  3. Right after this, the page will display a proposal to set up a key directory..


In case any questions arise with regard to installation and operation of the software, please contact the Help Desk at .